SOC2 Asset Management Policy Template Download

In today's digital and hybrid work environment, managing organizational assets—hardware, software, and information—is no longer optional. Whether it’s ensuring devices are returned after offboarding or enforcing data security protocols, a formal Asset Management Policy helps safeguard business continuity, compliance, and cost-efficiency. To help organizations fast-track this process, we’ve created a comprehensive Asset and Information Management Policy Template. This blog post will walk you through how to customize and implement the template in your organization, step-by-step.

What Is an Asset Management Policy?

An Asset Management Policy outlines how physical and information assets are acquired, protected, maintained, returned, and disposed of. It ensures responsible asset use, legal compliance, and protects both tangible and intangible organizational resources from misuse, loss, or breach.

What’s Included In The Template?

The PDF template you’ve downloaded contains 13 sections that cover:

• Asset acquisition and inventory tracking
• Protection, maintenance, and disposal of assets
• Access control and legal compliance
• Roles and responsibilities
• Risk assessments and regulatory alignment
• Training and awareness programs
  

How to Use the Asset Management Policy Template

1. Replace Placeholders and Customize

Start by updating:

• <Organization Name> with your company name
• Version history, approval details, and sign-off fields
• Related systems or documents like the Critical Asset Registry
  

2. Define the Scope and Applicability

This policy applies to:

• Employees
• Contractors
• Consultants
• Visitors and third-party service providers
  

Customize this section to reflect who handles, accesses, or manages your assets—especially for remote teams and field workers

3. Assign Roles and Responsibilities

Clarify who owns what:

• Management: Oversees policy enforcement and asset investment
• IT: Implements controls, manages systems, maintains inventory
• Employees: Follow usage policies, report incidents, return devices
  

Add HR or Facilities if they’re involved in onboarding/offboarding or procurement.

4. Set Asset Management Controls

The policy includes processes for:

• Acquisition – from procurement to provisioning (e.g., laptops, phones, software licenses)
• Protection – encryption, secure storage, tracking, labeling
• Maintenance – reporting breakdowns and applying updates
• Return – mandatory on the last working day
• Disposal – secure data wiping and environmentally safe disposal
  

You should link these controls to existing ITSM or asset tracking tools (e.g., ServiceNow, JAMF, Lansweeper).

5. Implement Asset Acquisition Process

The acquisition section includes:

• Formatting and setting up new hardware
• Enabling disk encryption and installing security software
• Assigning the asset and updating HR/asset management systems
  

Make sure this aligns with your onboarding checklist and procurement SOPs.

6. Apply Asset Protection Protocols

Include controls for:

• Asset labeling (e.g., laptops, phones, USBs)
• Assigning Asset IDs and maintaining audit trails
• Enabling firewalls, disk encryption, anti-theft mechanisms
  

You can expand this by adding Mobile Device Management (MDM) or Endpoint Detection and Response (EDR) solutions.

7. Streamline Asset Return & Disposal

Ensure:

• Assets are returned and verified by the manager
• Devices are wiped, reformatted, and removed from inventory
• Disposal follows data destruction and environmental regulations
  

Include a checklist for returns, especially for remote or contract staff.

8. Conduct Regular Risk Assessments

The template recommends bi-annual risk assessments to:

• Identify vulnerabilities in physical asset handling
• Spot gaps in policy enforcement
• Update controls as needed (e.g., after data breaches or asset theft)
  

Document the findings and assign action owners for mitigations.

9. Enforce Security Measures

Security best practices in the template include:

• Firewalls and intrusion detection systems
• Physical access restrictions
• Scheduled audits and vulnerability scans
  

Ensure your policy integrates with your information security management system (ISMS) or aligns with frameworks like ISO 27001.

10. Control Access and Maintain Logs

Use the principle of least privilege to limit who can access or modify assets. Ensure:

• Access is logged
• Admin rights are strictly controlled
• Audit trails exist for sensitive assets
  

Pair this with your access control policy and tools like Okta or Azure AD.

11. Ensure Compliance with Laws and Regulations

This policy aligns with:

• Australian Telecommunications (Interception and Access) Act
• New Zealand Telecommunications (Interception Capability and Security) Act
• SOC 2 CC 2.2, CC 5.1 to CC 6.5
  

You can also cross-reference with:

• ISO 27001 A.8 (Asset Management)
• GDPR (data protection)
• HIPAA (for healthcare organizations)
  

12. Conduct Employee Training and Awareness

Run training that covers:

• Safe use of company devices
• Responsibilities for lost/damaged items
• Reporting suspicious activity or asset misuse
  

Use onboarding checklists, LMS modules, and refresher sessions annually.

13. Review and Update the Policy Annually

Assign a policy owner (e.g., IT Compliance Officer) and set a review schedule:

• Annually by default
• After major changes (e.g., new remote work policy or M&A)
  

Incorporate feedback from audits or employee reports.

Final Thoughts

Effective asset management isn't just about keeping track of devices—it's about securing data, enabling employee productivity, and demonstrating operational maturity.

Using this Asset Management Policy Template helps you:

• Establish clear asset lifecycle controls
• Reduce risks related to loss, theft, and misuse
• Stay compliant with regulations and audits
• Align with ISO 27001 and SOC 2 security frameworks